Making the Switch to Cloud Video Conferencing: A Guide for Businesses

Shushrutha Reddy

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4 min read

Have you ever tried to make a video call at work and found the quality less than optimal? Have you had a co-worker ask why they cannot see your face clearly, even though they can hear everything the phone says? Are you looking for ways to cut costs while maximizing your work productivity with Cloud Video Conferencing on your remote desktop?

These scenarios are valid where switching from daily in-office meetings and conference calls might benefit. If you are a small business owner looking for ways to get out of the house and make the most of your time by increasing productivity, the ideas below might be the way to go.

Here, we know that sometimes an in-person meeting is just impossible. We’ve compiled this guide for switching to cloud-based video conferencing. We’ll tell you what equipment and software.

You’ll need, how to set up your account and which apps and programs are great for taking full advantage of the system.

How we work has changed today, and it’s easy to see why. We want to be able to do more from our home, but we want an easier way to collaborate with friends and colleagues. Thirty years ago, you needed a travel agent. Today on Skype and Google Hangouts, it takes no more than a few keystrokes and a few clicks of your mouse.

What is Video Conferencing?

With many companies investing in these solutions for their employees or customers, knowing about this technology is becoming more critical than ever. Whether you work in education, healthcare, or law enforcement or have always wished you could be more productive and practical, using of these tools is a great way to improve productivity and communication.

Suppose you participate in a video conference but want to avoid local screen sharing.

You can hover your cursor over the meeting room image. The same can be said if you want to host a group call or group meeting and have everyone show everyone else their desktop, but if they no longer have their device with them.

It solves these problems by allowing conference call participants to see each other. It occurs at different levels of interactivity and technology.

Our Desktop VoIP App for business communications allows employees in different offices to share their desktops for collaboration on tasks to full-blown telepresence systems.

That will enable you to move around your office as if everyone were in the same room.

Use of these tools like webcams and screen-sharing software. These functions are typically used for desktop sharing and collaboration but can also be used for training. For example, a new employee will send a link to a video file where the manager demonstrates how to do specific tasks using the computer and software applications.

What Is The Difference Between Video Conferencing And Telepresence?

An analogy that might help distinguish them a bit easier is comparing them to what you see foreigners do on Facebook. Both involve being in the same room with people, but one utilizes audio conferencing and cloud video conferencing. You can talk with your foreign friends using voice chat if you can access a webcam or microphone, but you would need a different device for your foreign friend to do this. Similarly, one can post status updates in the status box section of Facebook while another uploads videos in that same section.

Here Are Some Methods To Make The Switch And Save Today:

1. From there, you can begin developing a long-term strategy for your business, including new features and upgrades and value-added services that are often overlooked as usual. You may find a software solution that best fits your needs because multiple providers provide them in various ways.
2. To schedule time for meetings, hold them through video conferencing systems. With the appropriate features, you have chosen before to ensure the best quality.
3. Use your application for training purposes. For example, if your company is looking to hire. Consider a video conference to show prospective prospects the rewarding culture your business offers.
4. If you have employees who work from home. Make them feel like they are in the office by conducting weekly and daily meetings via video conferencing. When they meet with their supervisor weekly, they can report progress and be briefed on upcoming projects.
5. If you have a business trip coming up. Ask your employees to participate in office discussions at least once a week. Even though you are away keep them apprised of any significant ongoing projects. You can also use this time. Discuss an individual’s work performance and any problems they may have in the workplace.

When switching from face-to-face meetings to conferencing, it is essential to see what the various providers offer and compare prices. Remember that the goal is to streamline your workflow while cutting costs. So looking into multiple business messaging systems – free video talks, full video HD conferencing solutions, and even low-cost video chat services is vital.

What Does This Mean For Your Business?

The answer is that you must communicate more effectively with your colleagues and clients. Of course, many companies want to keep things as simple as possible. But when it comes down to it, they’re doing their job better when they can talk face-to-face.

It allows you to take advantage of their unique features without paying a monthly fee.

You only need additional hardware or software beyond what’s already in your office space.

Things may get confusing when it comes time to manage all of your accounts. As the team works from different locations.

Despite this convenience, some unique things about cloud video conferencing make it more potent than other solutions. For example, say you’re taking a group call as part of a sales presentation. From which marketing and different departments are participating. If one of the participants suddenly needs to get some work done. They can hover their cursor over the meeting room image and click Share Desktop.

Conclusion:

Many companies today rely heavily on phone conferences for meetings between employees around the country or even the world. However, phone conferences can be challenging to set up and oversee.

It is relatively new to the business world. If you are interested to switch to these solutions for your business the above tips will help you to choose the best.

Video conferencing may seem minor. It allows for more efficiency in meetings because employees can work on tasks while communicating with each other from anywhere.

Published: March 16th, 2023