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Send Instant Invitations via Email or Text

The exclusive feature of sending instant invitations via email or text enables users to send invites to all the required participants in video meetings via email or text messages.

Through these instant video call invitations, the user can manage the participants in the video meetings and have proper control over them. The host can add separate email addresses or text messages to send multiple participants.

Send Instant Invitations via Email or Text
Instant video call invitations

Why Choose Email for Sending Instant Meeting Invitations?

The advanced feature of sending instant invitations via email allows the user to use the email IDs of colleagues to send them invites quickly and efficiently for video meetings, events, or social gatherings. It maintains a high sense of professionalism among the participants.

Sending Instant Invitations via SMS?

Instant SMS invites for video calls enable users to send SMS directly to participants with the motive of inviting them to an event, discussion, or meeting. Text messages are generally concise and attract much attention from users.

Benefits of Instant Invitations via Email or Text

Shooting an email or SMS for the instant invite has numerous benefits, such as:

Instant Delivery

Rapid communication is crucial before calling the participants instantly for the meeting. The feature of “send an instant invitation via email or text” allows users to invite people without any potential delay.

Higher Popularity

People use SMS more than email. The overall rate of responding to text messages is around 98%. So, the messages can be easily seen by the participants during urgent meetings.

Convenience

After seeing the email or text invitation, people can immediately join the meeting on their mobile phones, tablets, laptops, or any device with just one click on the link.

Economical

Sending email or text messages to the participants is more cost-effective than printing invitations or using traditional methods.

Real-Time Tracking

The user can enjoy the real-time tracking feature integrated with the Vitel Global app. Here, the user can monitor the revert rates and user engagement.

Personalization

The feature of sending the invitation via email or SMS gives a personal touch to the participants that they are specially being invited to the meeting. Hence, enhances the response rate within a jiffy.

Mark with Calendars

The host marks the Google calendar and adds the schedule for a video meeting. On the other hand, SMS also supports links, so the same can happen in text.

Gentle Reminder

To intimidate the participants, a gentle reminder about the urgent meeting can quickly be sent to them via email or text message.

Digitalization

The digital era has replaced the need for traditional paperwork. Sending emails or texts contributes to sustainability by reducing the need for old paper invitations for specific events.

Steps to Send Video Invitations via Email or Text

To send video call invitations via email or text, it is mandatory to follow the given steps:

  • Contact Center Shooting Email

    Download the Vitel Global app and log in.

    Create a meeting schedule by mentioning the time and agenda of the meeting.

    Compose an email and copy and paste the details of the meeting.

    Give a catchy subject and attach any necessary document if required.

    Cross-check your email and send it to the clients.

  • Install the Vitel Global app and log in.

    Schedule a meeting and set the details such as time, and agenda.

    Copy all the details and craft the message over the text.

    Choose the recipient whom you want to send.

    Paste the details of the meeting in SMS.

    Besides, write clear and brief instructions for the meeting.

    Mention the video meeting link also.

    Proofread the content of the SMS.

    Send the SMS to all the recipients.

  • When the meeting is going to happen, send a gentle reminder 10 minutes before the meeting.

    Take follow-ups to see whether the participant is available again.

    Shoot a clear and concise message without any formality.

VoIP Team Messaging

Steps to Send Video Invitations via Email or Text

To send video call invitations via email or text, it is mandatory to follow the given steps:

Frequently Asked Questions

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