Understanding Retention period
Data Retention Period is the duration for which the data is being kept before deleting or moving it to the trash. Certain compliances are followed, entailing legal and regulatory requirements to store and manage the data.
The companies set their retention periods according to the importance of the data. Different companies have different retention periods according to their data integrity and security.
What is the Video Recording Retention Period?
Video retention is the process of storing security video footage during video meeting recordings. For instance, the user can enjoy the video recording retention period for 30 or 365 days.
Besides, the retention rate can be measured in terms of metrics, where the user can know how well video content can engage the viewers.
What is the Importance of the Video Recording Retention Period?
The video calling recording status should have the decided retention period due to the following benefits:
Online Z+ Security
It has the power to mitigate the risk of unauthorized access and privacy breaches via the data management process.
Solid data storage
It offers the retention of critical data with appropriate disposal of old information on time.
Probing and auditing
It can provide dependable audit records and aids in probing processes at the time of any dispute.
Legal complaints
Adhering to legal compliances while recording and sharing the data is essential.
Resource management
It helps optimize data storage and resources by retaining the required data.
Ethical Aspects of Video Recording
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Informed Recording
The user needs to tell all the participants about the video call recording at the beginning of the call. It gives the participants the option to express themselves accordingly.
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Transparency
The user needs to communicate the reason for the video recording, such as training, teaching documentation, etc. It will give the participants a comfortable level of attendance at the meeting.
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Data Protection
The data from automatic video recording should be protected securely by employing encryption and following all the safety measures to refrain from unauthorized access.
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Accessibility
All the users of the video call should have equal rights to request access to the video recording. Besides, they all must know about the deletion of the cloud recording along with the date and timing.
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Cultural Respect & Individual Differences
Being sensitive to the nuances is crucial, especially when handling a global audience. The user must know what is acceptable and what is not.
Formats for Video Recording
MP4
It is the most widely accepted format, renowned for its high quality and compression, and it is suitable for streamlining and local playback.
WebM
WebM is an open-source tool that is built for web users, and it is superb for compression and streaming recording.
Local storage
Data retention can be done with this format directly to the hard drive or an external device. The user can store data immediately, but scalability is lacking here.
WMV
It was built by Microsoft and is generally utilized by Windows users. It provides good compression; however, it needs conversion for non-windows devices.
Cloud Storage
Vitel Global offers Google Drive, Dropbox, and AWS S3 for better scalability and accessibility anywhere in the world.
Dedicated Video Storage Platforms
There is a Vitel Global video meeting recording process using tools.
Frequently Asked Questions
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How long did the video recording of Vitel Global last?
The maximum duration is 30 days to 365 days as per the standard of our Vitel Global Video recording process.
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Why should I consider the retention period of video recording?
It would help if you considered the compliances and regulations of the video recording where the retention period will be mentioned, as it makes the security strong and supports the audits and probing process of the company. It is necessary to maintain an effective data management process.
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Where does the video call recording go after the retention period?
It automatically gets deleted after the retention period from the company's cloud recording.
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Can I retain the video call recording longer than the retention period?
No. It is not possible to maintain the video recording after the retention period, as it gets deleted automatically.
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Will the retention period affect the data security?
When the video calling app has the proper retention period, then the risk of unauthorized access mitigates. The outdated data can not be kept for a longer duration to protect against data breaches.
