What is the Waiting Room Attendance in Video Calls
The waiting room feature enables the host to make someone enter your virtual meeting room and see them from the screen on the window. The host will get a message regarding someone's presence in the waiting room.
The host can click a button, allowing the participant to join the meeting whenever needed.
How to Activate Waiting Room Feature
To activate the waiting rooms in video calls, the host needs to follow the given steps:
Install Vitel Global App
Download the Vitel Global app and log in with your credentials.
Go to Settings
Now, go to the settings to activate the waiting rooms.
Waiting Room
The meeting tab needs to be clicked to activate the waiting room feature.
Enable Meeting Room
The host can activate the feature allowing participants to enter by clicking on the meeting room in a video call.
Save your Settings
Make sure that you save all the changes.
Tips to Use Waiting Room
Using waiting rooms in a video call needs the given precautions:
Customize Settings
The host needs to adjust the setting for a good space in the waiting room by customizing the background, branding and instructions.
Unique Circumstances
Participants who join late can be put into the waiting room until the host allows them to enter the meeting room. If there are technical issues, immediately consult the customer support team.
Participants Management
When the host needs to manage a large meeting, the waiting room proves very useful. It can promptly control a large number of audience members.
Security
The host needs to verify the security of the meeting room before hosting any meeting or webinar. It will prevent the meeting from any disruptions and hassles.
Intensify Management
The waiting room can be used to network with the participants before starting the meeting. It is also used to organize the participants and set up meetings for better sessions.
Professionalism
It is a way of enhancing professionalism and a better management system by the host of the meetings.
Benefits of Using a Waiting Room
Making a waiting room for the meeting attendees is a matter of perks such as:
Enhanced Workflow
It provides a structured management process in virtual meetings to reduce chaos and overlappings.
High Comfort
The separate spaces in the active workspaces bring a lot of amenities, including a waiting room, better management, an individual discussion room, etc.
Stress Buster
Waiting in a separate room before the meeting can reduce stress and make the process more organized. It also gives the participants a calm and relaxed environment.
Enhanced Privacy
It gives the required privacy to the participants, which helps mitigate the overhearing problems among the people in the same meeting room. It maintains confidentiality and enhances administrative tasks.
Enhance Brand Image
It improves the company's brand value and enhances its image by providing clients with comfort. It gives professionals a sense of commitment.
Take Full Control Over the Video Conferencing Today!
Leveraging the waiting room in video calling can help maintain professionalism in the meeting and provide a safe and secure place for the participants.
Frequently Asked Questions
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Can I customize the waiting room at my convenience?
Yes, Vitel Global offers a platform where hosts can customize the waiting room feature. The host can set specific rules to control the meeting.
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How can I set up the waiting room before the video calling?
The process is straightforward. The host needs to go to the setting and choose video conferencing. It would help if you chose the waiting room option.
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Can I make the participants wait outside the meeting room?
Yes, you can make the participants wait outside the meeting room. This room is the waiting room where you will make your participants wait.
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Do I need to download another software to create a video-calling waiting room?
No. There is no need to download the different software for creating the waiting room feature. The Vitel Global is the app from which you will install everything and make it available.
